Office Requirements Guide

One of the most important, and commonly overlooked, modulators of productivity in the office environment is the environment itself. A well set up office can really boost the work output of your employees, as well as allowing them a chance to be maximally efficient whilst carrying out their designated tasks. As the office is such a dynamic place, it pays to ensure that its overall design works for your employees, and that the finer details of the design are comfortable to them. Some information regarding the most important details to be considered when planning out an office, or indeed modifying an existing one, can be found under the headings below.

Comfortable furniture

Uncomfortable office chairs undoubtedly harm productivity. Making sure that your employees have comfortable and ergonomic furniture will reduce the number of breaks required, and thereby increase useful work output. As well as comfortable chairs, many offices are now beginning to tactically place armchairs and couches in break areas around the office so that staff have somewhere to fully relax during their break times.

An appropriate desk

A desk which is too small is the bane of any office worker. In a similar way, one which is too large can also be a burden, with employees stretching to reach the essentials and movement around the environment becoming cumbersome as the size of the furniture increases. For this reason, it is important to invest in an appropriately sized desk with plenty of storage space. Corner desks can also vastly increase usable desk and storage space, while partially sealing off a section of space which employees can make entirely their own.

Streamlined common workstations

Not all pieces of office equipment can be made available to employees on an individual basis, and so making the most of common workstations consisting of printers, scanners, and other essential devices, and making them as simple to use as possible, is of the utmost importance. Adding items of convenience, such as coffee machines and microwaves, to shared workstations can also help to boost employee morale, helping them to work more comfortably and make the most of their working day. These workstations can be either items of incredible convenience if well designed, or severe bottlenecks in productivity if a number of employees are forced to queue to use the machinery allocated at the workstations. Pull print services and centrally located consoles are one way to achieve this flow and maximise employee productivity at common locations.

Calming colours

Harsh colour schemes are often distracting to employees who wish to concentrate on work. Pastel colours and shades of white are often the best way to maximise productivity from your employees, as these colours will both brighten up the workspace and provide a clear and calming environment for distraction free work.

A safe environment

Office floors are frequently covered in a meshwork of cables connecting various workstations and terminals. Sinking covered cable wells into the floors and walls of the office make it look much tidier, and provide a safer environment for office workers moving throughout the space. Ensuring cables run safely in their own channels also prevents frustrating situations whereby data is lost as a result of a co-worker tripping over a power or network cable. The clean and safe environment fostered by a cable-free floor will help your employees to be more positive, more productive, and less weary of painful accidents.

Appropriate lighting

If office lighting is too dim, looking at paperwork becomes a strain, and looking at a computer monitor is dazzling. As well as this, dim lighting can encourage accidents caused by to tripping over objects strewn on the floor. Light which is too bright makes gazing at white paperwork an uncomfortable experience, and can lead to headaches brought on by squinting at documents all day. As well as this, bright spotlights coming from multiple points can cast distracting shadows on objects on the desk. To ensure employee comfort, carefully choosing the optimal office lighting system is of paramount importance.

By giving careful thought to the layout of your office, employees can be encouraged to work more safely, efficiently, and cooperatively, if they are given a space that works for them. Employees working comfortably are much more likely to work more enthusiastically, and give their best to the company which endeavours to make their working hours as comfortable as possible.