For years, any cutting-edge company portrayed in the media has used information technology and telecommunication to get things done. While it isn't necessarily a good idea to base a business model directly on media perceptions, these perceptions do betray something of the expectations the general public have for high-tech companies. As well as adding some polish to your company's image, video conferencing also makes light work of otherwise laborious and costly communications by harnessing the power of your company's already existing internet connection to transmit data. The points below will provide information on video conferencing itself, and the best ways to implement this technology for the benefit of your business.
Why video conference?
A truly staggering amount of revenue is spent each year on air travel and other means of transportation to send employees to meet with representatives of other companies, not to mention the drastic amounts spent on hotels and accommodation for employees asked to commute long distances. Video conferencing utilises the technology your company is, in all likelihood, already using every day, and so has only minimal setup costs and overheads. Being able to communicate effectively with companies from across the world is a valuable weapon in your arsenal in the information age, rendering the distance between companies of no consequence when attempting to propagate new business deals. As well as saving money in terms of reduced travel, overnight stays and expenses, the huge amount of time saved by video conferencing is a hugely valuable commodity in terms of employee working hours, cutting the amount of money spent on paying employees to be transported from one place to another. These reasons should provide any business owner a fantastic excuse to invest in a video conferencing suite, but just what is required to set up a suite such as this?
What are the requirements for video conferencing?
The two main pieces of technology required to engage with video conferencing are conference-enabled computers, and an appropriate network connection. These will be discussed in turn below:
- Computer technology - a computer system equipped with a high quality webcam and microphone is an essential component of video conferencing, and a large monitor or projector screen will make your viewing experience a pleasure and an ease.
- Internet bandwidth - if good quality video conferences are to be achieved, an internet connection with sufficient bandwidth is an absolute requirement. If you are unsure about the suitability of your internet connection for video conferencing, check with your internet service provider or IT department.
The staffing requirements for video conferencing are slightly different than for traditional travelling company representative models of business. The working hours saved due to reduced travel time can instead be invested in a bolstered IT department, which must be on hand whenever a video conference is scheduled, should a disastrous technical fault occur. Adequately training staff to operate telecommunications technology can also make a huge difference to the number and frequency of technical faults occurring with the apparatus, as employees trained to effectively work the technology are less likely to cause problems with the system. As well as this, although it may seem a trivial matter, employees who are camera shy may require practice with the system to become confident when communicating with other business partners.
There is little point in investing in a suite of video conference hardware and software, as well as going to the effort of training the appropriate staff to work the technology, if the space being broadcast to partner companies does not represent your company well. For this reason, it is worth paying attention to the environment within view of the camera. Some companies even develop dedicated video conference rooms complete with high quality furniture, as well as a company logo on the wall behind, in order to give a clean and no-nonsense impression to representatives calling from other companies.
The technology now cheaply available to provide video conferencing systems to companies must be taken advantage of in order to make the most of the instant communication culture of the digital age. By making sure that your company has an effective video conferencing solution, you are ensuring your ability to move with the times and keep up with the most current innovations in communications technology, thereby effortlessly keeping in touch with representatives from around the world. Being part of this digital revolution has never been easier, so make sure to investigate the opportunities for your business to be found in video conferencing technology, today.